International Transport Forum - 2014 annual summit Transport for a Changing World | 21-23 may 2014 - Leipsig, Germany | France presidency
Practical information

Visa Requirements

Do I need a visa to travel to Germany?

Delegates who may need a visa to enter Germany are advised to consult the German Federal Foreign Office website where you can verify your eligibility for visa requirements, find detailed information about visa applications and regulations.

How do I organise my visa?
Delegates who require a visa to enter Germany need to indicate this during the registration process before 21 March 2014 to allow time for visa processing and delivery. Additional information (e.g. passport information) will also need to be provided in order to prepare a formal Invitation Letter required for the visa application process.

Within two days of completing your registration (including providing all required information for obtaining a visa, delegates will receive:

  • a formal Invitation Letter (in German) for visa purposes addressed to the respective German Embassy/Consulate. A copy of this Invitation Letter will also be faxed to the Visa Department of the responsible German Embassy/Consulate and to your Institution/Organisation’s office. Please inform the conference organisers in advance if you require the original invitation letter so that this can be sent to you by regular mail.
  • a visa Application Form.
  • a list of documents that you will need to present to the German Consulate/Embassy in your resident country.


Requesting a visa to enter Germany
You must submit your visa application and the required supporting documentation to the German Consulate/Embassy relevant to your country of residence.

Please include with your visa application documentation the Summit Invitation Letter (in addition to the Visa Invitation Letter) sent earlier to you (or to your Minister, for the members of the official delegations and accompanying persons OR other participants).

Fees for visa applications are the responsibility of the delegate.

For assistance or queries on visa matters please contact:
Svetlana Urich
Phone: + 49 341 678 8947
Fax: +49 341 678 168947